End of Year Check Out

| Thursday, May 9, 2013 | 0 Comments

The end of another academic year is almost upon us with the official end of lease date being Saturday 1st June 2013 12.00 p.m.  You must vacate your accommodation by this deadline.

Your Key card will expire at 12.00 pm on 1st June 2013, the office will not be open on this day therefore you will not be granted access to your property to remove personal belongings after this time.  The office will be closed the week of the 4th June 2013 as all staff will be on site completing house checks. If you require assistance please leave a voicemail on our office phone 091 773333 or send us an email to [email protected]. We will revert as soon as we are back in the office.

Please read through the following carefully for end of year check out procedure;

(A)       All Key Cards must be returned to RECEPTION on departure and not left in houses/Apts. Keys may be dropped through the letterbox if office is closed at time of departure. If unreturned, a fee of €10 will be charged per card, to be deducted from your deposit. If your key card is in bad condition and unreadable in our machine, we will be unable to confirm who it belongs too. We would recommend placing your key in an envelope with your house number and room on the outside if your key card is not in good condition.

(B)        Your bedroom and en-suite should be thoroughly cleaned and vacuumed on departure with all personal items and refuse removed. Unclean items such as cutlery, crockery etc should be returned to the kitchen and washed for inventory count. Such inventory items remaining in your bedroom will be deemed as missing and charged to your deposit. You (and your sharer for twin bedrooms) are solely responsible for your bedroom. Ensure that bedroom windows and doors are securely locked on departure.

(C)        Ensure that all common areas in your Apartment / House are left clean and tidy on departure. Areas often overlooked when cleaning are:

  1. Cupboards, cutlery/crockery, saucepans/pots, fridge, oven/oven trays, hob/extractor fan, microwave, kettle, toaster. Ensure that the freezer is defrosted and the fridge is cleaned out thoroughly.
  2. Ensure that the storage unit under each bed, under sofa cushions, under the mattress and under the stairs is cleared out and clean.
  3. Cupboards and drawers should be thoroughly cleaned out and the window boards of all rooms,
  4. Please clean shower doors, base of shower, behind toilet and toilet bowl when cleaning bathrooms.
  5. Please ensure that outside your front door and back garden is tidy and litter free.
  6. Please clean any debris from your front door, draft excluder (metal strip under front door) and window

(D)       Cleaners are given instructions to dispose of Items left behind after checkout date. Removal costs incurred for the removal of large items will be passed to the tenant. We are not in a position to store items that have been left behind, please ensure that you remove all personal belongings on departure.

(E)        We will be checking the painting. Please clean any marks off walls, ceiling and doors but not to the extent where painting will be further damaged.  Make-up on walls and liquid marks on ceilings especially, go beyond fair wear and tear and are chargeable to the tenant. Notes were taken during the academic year at inspections for posters etc on walls and any damage due to this is also chargeable.

(F)        Please leave all the kitchen utensils, crockery, cutlery, pots and pans, fully cleaned, grouped together (i.e. keep all plates together, all glasses together, etc.) in the kitchen presses and drawers.

Residents may, if they chose, replace missing/broken items to the same standard as existing items prior to their departure rather than have them charged to their deposit. A full list of inventory items should be in your possession from September 2012. This must be completed before June 1st 2013 – there is no opportunity to replace items (including mattress protector) after this date.

(G)       All Mattress protectors should be laundered and left folded on the bed prior to departure. These form part of the inventory and if found to be unclean or missing on departure, the resident will be charged for a replacement.

(H)      Hoovers/Vacuum Cleaner: All Hoovers/vacuum cleaners must be returned in full working order at the end of the student year. This includes: dust compartment emptied and all parts present and in working order. Hoovers/vacuums with missing and/or damaged parts will be deemed unusable and to be replaced with charge being borne by residents.

(I)         All Mattress protectors should be laundered and left folded on the bed prior to departure. These form part of the inventory and if found to be unclean or missing on departure, the resident will be charged for a replacement.

(J)         Ensure the bicycle sheds located to the back of your house are clean and clear of rubbish or any items. Bicycle sheds found with disposed waste at the end of the year will be cleaned by an external contractor and a charge applied to the deposits of the house holders.

(K)        All unused food, empty cans/bottles must be removed to your designated bin area and the bottle bank area before departure. Again additional costs incurred by cleaners for such will be passed to the tenant.

As you are all aware there are waste management centers strategically placed about the Glasán site; you can identify the area most convenient to you. A 2-bin system is available in each area comprising of:

General Waste (Red Bin) – All black bag material (Non-recyclable).

Clean Dry Recyclables (Green Bin) – Paper, Plastic, Tetra, Steel Tins, and Aluminum Cans


 NOTE: A Glass Recycling centre is also located on site. 3 bottle bins are provided for green, clear and brown glass.  Please ensure that you separate your glass accordingly.

A Damages Disclaimer can be completed on departure should a tenant wish to accept/not accept responsibility for any damages within his/her unit. The onus is on the tenant to complete this form and have it signed by all other residents of that unit. Damages in common areas will be divided evenly between the household where a disclaimer has not been submitted to the office.

We do not carry out individual room/house checks on students departing before the end of lease date (1st June 2013) if you are departing before your co tenants we would urge you to submit a fully completed disclaimer.

Security deposits will be returned 8-10 weeks after end of lease date (as per your lease terms). They are returned to the bank account details on file. If we do not have your bank account details then we cannot process your deposit. Please check with the office we have your details on file. Deposit queries following refund must be made in writing to Glasán office within 30 days of issue date.

We look forward to possibly welcoming you back to Glasán for 2013/2014 and we would like to wish you every success for your forthcoming Exams & Summer 2013. 

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