Booking & Allocation of Room – Glasán accommodation is available to all third level training institutes. Rooms will be offered to existing students as priority initially and then booking lines will be open publicly and we invite all other applicants to book. Once booking lines are open publicly, rooms will be offered on a lottery system and not a first come first served basis. If your application has been successful you will be informed by email of the room type you have been allocated and requested to pay your deposit. A receipt for deposit payment can be printed from your student portal account.
Rental Payments;
For 2nd, 3rd, 4th years & Post Graduate students all first rental payments must be made in full by 5:00pm on 1st September 2021. Failure to make payment by this date will result in the bed space being released for resale without deposit refund.
For 1st year students all first rental payments must be made in full by 5:00pm on 8th September 2021. Failure to make payment by this date will result in the bed space being released for resale without deposit refund.
Applications for 2nd, 3rd, 4th years & Post Graduate students made after the 1st September 2021 will need to be paid in full within 24 hours. Applications for 1st year students made after the 8th September 2021 will need to be paid in full within 24 hours The booking/damage deposit is to be made on application and the first rental instalment to be paid within 24 hours. Glasán Village reserves the right to release your room for resale if the rental instalment payment is not made within 24 hours.
No access will be given to the room on the start date of the tenancy unless payment is received in full.
Payment Methods;
- Payments must be made online
- Payments can only be made by debit/credit card
- Unfortunately, it is not possible to facilitate bank transfers
Booking/Security Deposit;
A booking deposit equivalent to one months rent is required at the time of bookings to secure a room. This booking deposit is subject to the cancellation policy as outlined below.
Upon commencement of your tenancy the Booking Deposit is transferred over to be held as your security deposit, in addition to any additional security deposit top-up payable (the amount of your security deposit payable is directly linked to your monthly rent), for the duration of your lease.
Payment terms;
Rental payments are in monthly instalments. For 2nd, 3rd, 4th years & Post Graduate students the first rental payment, electricity prepayment, utilities and security deposit top up is due before 5:00pm on 1st September 2021. All subsequent monthly payments are due on or before the 1st of each month.
For 1st Year students the first rental payment, electricity prepayment, utilities and security deposit top up is due before 5:00pm on 8th September 2021. All subsequent monthly payments are due on or before the 1st of each month.
Application Cancellation Policy;
If the applicant is unsuccessful in their application to their chosen college and wishes to cancel the accommodation, the applicant must cancel by email by close of business on the 1st September 2021 for 2nd, 3rd, 4th years & Post Graduate students & by 8th September 2021 for 1st year Students. Cancellations by telephone will not be accepted.
In the event of cancellation by the aforementioned date, a €100 cancellation fee will be deducted from the booking deposit and the remainder refunded. Refunds will be issued by bank transfer only. If the applicant cancels after the cut-off date outlined above but before the start of the lease, no refund will be issued and the full €300 deposit will be retained.
Tenant Cancellation Policy;
After commencement of the lease a tenant must give 28 days notice in writing in order to cancel their tenancy. Once the tenant has departed an inspection of the property will have to take place before their security deposit can be refunded. Any rent arrears, damages, cleaning issues or missing inventory will be deducted from the Security Deposit.
Please note that when a student leaves, management has the right to move another resident into that student’s vacant room.
Late Applicants;
For any late applicants booking after the 13th August 2021 where spaces have become available due to cancellation, full payment must be made within 24 hours of offer of room or the room will be forfeit.
For any applicant who is successful in securing a late offer, once the booking / damage deposit is paid to secure the room, no refund will be given in the event of cancellation after this 24-hour period.
Semester 2;
Any applicant who is successful in securing a bed space for Semester 2, once the booking / damage deposit is paid to secure the room there will be a 24 hour cooling off period after which no refund will be given in the event of cancellation. The first rental payment, electricity prepayment, utilities and security deposit top up is due before 5:00pm on 31st December 2021
Eviction;
If a student is evicted, no refund will be made.
Lease Agreement;
A standard Lease Agreement is entered between the student and their Landlord. The lease is obliged to follow the terms and conditions of the Village Rules, which outline the Rules & Regulations in place for the development and which forms part of the lease. It is a requirement that all students residing at Glasán Village MUST have a signed lease. The lease is available within your student portal. It must be signed online by both Tenant and their Guarantors. The witness can be any person in the house hold over 18 years old. We do not require the lease to be signed in the presence of the office staff at check in. To avoid delays on check in, we require the lease to be fully completed when making your first rental instalment.
No access will be given to the room on the start date of the tenancy unless lease agreement is fully signed.
Wi-Fi access codes and maintenance service will not be provided until the signed lease agreement is returned to the office.
Checking In & Key Collection;
Glasán will issue an email to successful applicants before arrival date detailing check in dates & times and what you will need to check-in. A key will be issued on arrival which will permit access to the allocated room. No access will be given to apartment unless payment has been received in full.
Inventory & Maintenance Form;
An itemised list detailing all inventory items in your unit is available to each resident at the beginning of the student year for your reference. All maintenance issues are to be logged separately under maintenance on your online student portal within 24 hours of arrival.
House inspections;
House inspections are carried out during the academic year with prior inspection notice being issued to each unit. Students are asked to have their unit in a clean and tidy condition for the inspection.
Insurance cover;
You are required to take out Insurance cover for your personal belongings as they are not insured on the Glasán policy. We would recommend that your personal items are covered under your parent’s policy or USI recommend cover4insurance.com
COVID-19 – Coronavirus;
Students must adhere to government (www.gov.ie) and university guidelines in order to act in a responsible way to ensure the health and safety of all our residents and staff. Glasán Village requires students to adhere to company COVID 19 protocols, safety measures and social distancing at all times.
Room Moves;
The Management company reserves the right to move a tenant to another property of the same room type within the complex should the property suffer a decrease in occupancy at any stage during the academic year
On Departure;
Glasán has a duty to provide accommodation to you the student and to also care for the units on behalf of our landlords. It is expected that houses/apartments be returned to Glasán in a similar condition to which they were received at the start of the year. Glasán staff carry out a thorough check on all units following student departure with a focus on cleaning, painting, inventory and maintenance. The condition in which the unit is returned will have a strong bearing on deposit monies returned and on future accommodation applications being accepted and accommodation references being issued
- Please pay attention to the cleaning of your hob, oven, grill pan and extractor throughout the year.
- Painting charges can also escalate so please take care of walls & woodwork throughout your unit. Each student is responsible for his/her individual bedroom. General wear and tear is taken into consideration for the common areas but excessive damage is payable by the student.
- Maintenance damages are to be reported throughout the year.
- Curtains – please be aware of smoke damage – smoking is not permitted indoors at Glasán.
