ALLOCATION OF ROOM / HOUSE: Rooms / Houses are allocated on a first come first served basis by payment of the Deposit. Once your application has been successful you will be informed in writing of the room type you have been allocated to. A receipt for deposit payment will also be issued.
CANCELLATION OF APPLICATION:
All cancellations must be submitted in writing. Verbal communication will not be accepted. A €100.00 fee is charged in the event of cancellation on or before the 23rd August. There are no booking deposit refunds for cancellations after 23rd August. There are no booking deposit refunds in the event of cancellation for 2nd Semester students.
First year applicants must notify Glasán no later than 3 days after first round offers are made if they wish to cancel accommodation at Glasán student village. Refunds will not be issued after this date. If CAO applicants do not receive a first round offer for GMIT again you must notify Glasán that you are waiting for a 2nd round offer and a note will be made on your application.
PLACEMENT STUDENTS: It is the student’s responsibility to state that they are a placement student and to enter the commencement date of placement on their application form. Once a placement student is accepted a lease will be drawn up for the required period of tenancy.
LEASE AGREEMENT: A standard Lease Agreement is entered between the student & his/her Landlord. The Student is obliged to follow the Village Rules, which outline the Rules & Regulations in place for the development and which forms part of the lease. It is a legal requirement that all students residing at Glasán MUST have a signed lease. The lease will be issued to you prior to check in and must be signed by both students and their Guarantors and returned to the Glasán office. The Village Rules form part of this lease agreement. As tenants you are also bound by the Private Residential Tenancy Board, please see page 14 for further details.
KEY COLLECTION: On receipt of the signed contract and rental payment, an electronic key will be issued on arrival during arranged opening office hours, which will permit access to the allocated room. Key Cards are electronically programmed per room.
INSURANCE COVER FOR PERSONAL ITEMS: You are required to take out Insurance cover for your personal belongings as they are not insured on the Glasán policy. USI have recommended www.cover4students.ie
INSPECTIONS: are carried out 3 times during the academic year, with inspection notification being issued 7 days in advance. Please have your apartment in a clean and tidy condition for inspections. Items of equipment often overlooked for cleaning are; the front door, living room window, oven, hob, fridge, microwave and shower. More tips are given on inspection notices. Inspection notes are recorded on the day of inspection, these sheets are then photocopied with a copy issued back to each unit. Failure will result in a re-inspection, with notice again given to the failed unit. Further failure will result in contract cleaners being called in, the cost being borne by the tenant/s.Please note staff dislike carrying out inspections as much as you the student dislike having then so we ask that you co-operate with us on inspection days to get the job done!
ON DEPARTURE: Glasán has a duty to provide accommodation to you the student and to also care for the units on behalf of our landlords. It is expected that houses/apartments be returned to Glasan management in a similar condition to which they were received at the start of the year. Glasan staff carry out a thorough check on all units following student departure with a focus on cleaning, painting, inventory and maintenance. The condition in which the unit is returned will have a strong bearing on deposit monies returned.
- Please pay attention to the cleaning of your hob, oven, gill pan and extractor throughout the year.
- Painting charges can also escalate so please take care of walls & woodwork throughout your unit. Each student is responsible for his/her individual bedroom. General wear and tear is taken into consideration for the common areas but excessive damage is payable by the student.
- Maintenance damages are to be reported throughout the year
- Curtains – please be aware of smoke damage